Who are we?
For the purposes of the General Data Protection Regulation (Regulation (EU) 2016/679) (GDPR), NI-CO is the ‘controller’ of your personal data, and we comply with the Regulation’s requirements in respect of the collection, management and disclosure of your personal information.
This privacy statement explains the reason for the way NI-CO collects, processes, handles and ensures the protection of all personal data provided, how that information is used and what rights you may exercise in relation to your data.
Why do we process your data?
NI-CO collects and uses your personal information for the arrangement and the organisation of our projects.
Which data do we collect and process?
The personal information collected and further processed is provided on a voluntary basis by the data subject (in this case you) or by an authorised person with the permission/nominated by the data subject.
The type of personal data we collect consists of: Nationality; Full Name; Position; Profession, Occupation or Job Title; Telephone/Fax and email; Gender; Date of Birth.
Photos / pictures, presentation, live web streaming and/or audio and video recordings
Photos/pictures, presentation, live web streaming and/or audio and video recordings regarding the project may be taken or made by relevant personnel.
How long do we keep your data?
NI-CO only keeps the data for the time necessary to fulfil the purpose of collection.
The personal data of all persons linked to a project will be retained for a period of seven years following the conclusion of the contract to allow for historical, statistical, and auditing purposes. Any photos / pictures, presentation, live web streaming and/or audio and video recordings will be treated in the same way. After that period the files will be destroyed.
How do we protect your data?
NI-CO carefully protects your data from loss, misuse, unauthorised access, disclosure or alteration in line with information governance policies. All data in electronic format (e-mails, documents etc.) are stored on our secure server.
Who has access to your data and to whom is it disclosed?
Access to your data is provided to authorised staff according to the “need to know” principle.
Personal data may also be made available to our partners and beneficiary organisations. When required, access to personal data will also be provided to our appointed internal and external auditors.
No personal data will be transmitted to parties which are outside the recipients mentioned in this privacy statement without the prior consent of the data subject.
Access to personal information
You can find out if we hold any personal information about you by making a ‘subject access request’ Under the Data Protection Act 1998.
If we do hold information about you we will:
- Provide a description of the data we hold;
- Explain the reasons we are holding the data;
- Tell you to whom the data could be disclosed;
- Provide a copy of the information in an intelligible form.
Complaints or Queries
If you think that NI-CO’s collection or use of personal information is unfair, misleading or inappropriate please contact us through firstname.lastname@example.org or by post to Administration Department, NI-CO, Landmark House, 5 Cromac Quay, Belfast, BT7 2JD.